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Summer is the perfect time for schools to upgrade their visitor management system

by Paul Kazlauskas

School is almost over for the year, and summer is right around the corner! School administrators will soon have their new school year budgets released and will begin preparation for next school year. The summer months are the perfect time to upgrade your school’s visitor management system. Here are some reasons why:

Reduced Foot Traffic: During the summer break, schools experience a significant decrease in foot traffic compared to regular school days. With students and most staff members on vacation, there are fewer visitors and a generally quieter environment. This makes it an ideal time to implement changes to the visitor management system without causing disruptions or inconveniences to daily operations.

Time for Implementation: Upgrading a visitor management system requires time and effort to set up and configure the new system. During the summer break, school staff members have more availability to focus on implementing the changes, as they are not occupied with teaching or administrative tasks. This allows for a smoother transition and reduces the likelihood of errors or delays during installation.

Training and Familiarization: A new visitor management system often requires training for staff members who will be responsible for operating and maintaining it. Summer break provides an opportunity to schedule training sessions and workshops, ensuring that staff members are well-versed in using the upgraded system before students return to school. This preparation minimizes confusion and ensures a seamless experience for visitors once school resumes.

System Testing and Troubleshooting: Implementing a new visitor management system involves thorough testing to identify and resolve any potential issues. The summer break allows school administrators to perform extensive testing, troubleshooting, and fine-tuning of the system without disrupting normal school operations. It provides an opportunity to address any unforeseen challenges, ensuring the system functions smoothly when students and staff return.

Enhanced Security: A robust visitor management system improves school security by accurately tracking and identifying individuals entering the premises. Upgrading the system during the summer break allows schools to enhance their security measures before the start of a new academic year. This proactive approach ensures a safer environment for students, staff, and visitors right from the beginning.

Long-Term Planning: Summer break provides school administrators with an opportunity to evaluate the current visitor management system's shortcomings and identify areas for improvement. By conducting a comprehensive review and planning process during this time, schools can make informed decisions about the features, functionalities, and security measures they require in a new system. This helps create a long-term plan for managing visitors more effectively and efficiently.

In conclusion, the summer break offers schools a favorable window of opportunity to upgrade their visitor management systems. With reduced foot traffic, ample time for implementation and training, the ability to conduct thorough testing, and the chance to enhance security measures, schools can ensure a smooth transition and an improved visitor management experience when the new academic year begins.

eVisitor Software can affordably increase your school security and help you always know who is in your building. eVisitor makes it easy for schools to log, identify, track, and run reports on visitors. Watch this video to learn more, then request a free demo today!

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Posted on 6/15/2023