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Sample Communications to
Parents and Staff

Inform parents and staff about your new visitor procedures

Congratulations – you are taking a step to improve security by changing how your school manages its visitors. So, parents (your most common visitors) and staff (who will enforce this new process) need to know what is now expected of them.


To PARENTS

We are instituting a new visitor sign-in protocol to improve security. You will now be required to stop by the office upon arrival and sign yourself into our new visitor pass registry book.

1. Complete both the badge and the “sign out stub” by listing your name, your destination, the date, your initials and your time of arrival (“time in”).

2. Remove the badge and stick it to your clothing in a visible location. Our staff has been trained to look for badges identifying all visitors to insure our protocols are being followed.

3. Before you leave the building, please return to the office to sign yourself out, locating your initials and sign-out stub. List your departure time (“time out”) on the stub and return your badge.

In the event of an emergency, it is critical that everyone in the building be accounted for. Careful and conscientious observation of visitor sign-in/sign-out procedures will better enable the school to ensure the safety of all building occupants, including students, employees, staff, and visitors.

Thank you for your cooperation and support.


To STAFF

We are instituting a new visitor sign-in protocol to improve security. Visitors will now be required to stop by the office upon arrival and sign themselves into our new visitor pass registry book. This new system will provide an identification sticker to be worn by all visitors, along with an automatic confidential log for our records.

Visitors will be required to visibly display their identification sticker, and to return it to the office upon departure. We will also ask visitors to sign out in our new registry book. The registry book is portable and will help us account for all building occupants in the event of an emergency.

Please be aware of visitors/strangers, and instruct anyone you see without an identification sticker to return to the office to sign in. Contact the administration if proper procedures are not followed by that individual.

Thank you for your cooperation and support.